Dress Policy

To whom does this Policy apply?

This policy prescribes [the Company’s] standards of dress and appearance for all employees. It will also apply to contractors who work on any premises of [the Company] where the contract agreement or direction of [the Company] makes compliance with the Policy a requirement.

Overview

These standards are designed to [select which are appropriate]:

  • ensure the safety of all employees and others;
  • maintain an appropriate standard of professionalism, neatness and cleanliness; and
  • ensure that [the Company] conveys a professional image to its [select which are appropriate to the Company] customers, suppliers, contractors and other business partners.

[The Company] may initiate a disciplinary action in relation to any employee who breaches this policy or who aids, encourages or assists another employee to breach this policy.

Any employee who is unsure about whether their clothing is suitable or otherwise whether they comply with this policy should immediately consult with [insert appropriate person] for guidance.

[The Company] is empowered to direct an employee not to wear clothing or cease action in contravention of this policy, or take action to comply with this policy.

[The Company] reserves its right to vary this policy from time to time in its absolute discretion.

Policy exemptions and exceptions

[The Company] embraces diversity and equal opportunity in the workplace. Exemptions to part or the entire policy may be made for any employee who may be discriminated by the application of this policy because the employee possesses a protected attribute under applicable anti-discrimination law (such as race, religion, age, sex, pregnancy, disability and gender identity).

[The Company] will also consider an exemption to part of the entire policy in order accommodate the special needs of an employee (not otherwise falling within paragraph 2.1 above). Any decision to approve such an accommodation will be made at the sole discretion of the [the Company] and upon provision of exceptional reason(s) by the employee.

Any employee who seeks an exemption from the application of this policy (on grounds referred to at paragraphs 3.1 and 3.2) should contact [insert appropriate person].

This policy does not apply to the provision of personal protective equipment (PPE).

Work attire

[Use this section if there are employees who are not required to wear a uniform]
[Use this paragraph if employees are required to wear professional business attire] [Employees who are not required to wear a uniform] OR [All employees] must wear professional business attire that is appropriate and acceptable as determined by [the Company] while performing tasks in connection with their duties as an employee. [The Company] considers the following to be appropriate professional business attire:

For males:[amend list as you consider appropriate]

  • Collared business shirt;
  • Tie;
  • Business suit;
  • Closed in shoes.

For females:[amend list as you consider appropriate]

  • Collared shirt or another business top;
  • Business skirt or trousers;
  • Business jacket;
  • Closed in shoes.

For employees unsure about whether their proposed attire would constitute appropriate professional business attire, guidance should be sought by contacting [insert appropriate person].

[Use this paragraph if employees are required to wear casual business attire] [Employees who are not required to wear a uniform] OR [All employees] must wear casual business attire that is appropriate and acceptable as determined by [the Company] when performing tasks in connection with their duties as an employee. [The Company] considers the following to be appropriate casual business attire:

For males: [amend list as you consider appropriate]

  • Sport jacket, business jacket
    Business shirts, polo shirts,
    Business pants, trousers
    Closed in shoes.

For females: [amend list as you consider appropriate]

  • Business jacket
  • Business shirts, blouses;
  • Business skirt, trousers;
  • Closed in shoes.

For employees unsure about whether their proposed attire would constitute appropriate casual business attire, guidance should be sought by contacting [insert appropriate person].

[Use this paragraph if employees are permitted to wear causal clothes on occasion] All employees may wear appropriate and acceptable casual attire on [Fridays] OR [days nominated by the Company]. The company considers the following to be appropriate casual attire [amend list as you consider appropriate]:

  • Any casual business attire (referred to above), T-shirts, jumpers
  • Jeans, chinos

[The Company] considers the following to be a non-exhaustive list of what is NOT appropriate or acceptable attire:

  • Any clothing with patterns or colouring that is controversial, inappropriate or offensive;
  • Any clothing with inappropriate or large slogans (including political slogans) or logos;
  • Singlets, low cut tops, backless tops or tops that reveal the midriff;
  • Transparent, revealing, suggestive or provocative clothing;
  • Tracksuits, athletic clothing or swim wear;
  • Torn or ripped clothes;
  • Pants which fall above the ankle or which are worn below the hip line;
  • Sandals, thongs or athletic shoes;
  • Shoes in poor repair.

All employees are required to adhere to the following further guidelines in relation to their work attire:

  • Employees must ensure their attire is clean, washed, neat and tidy;
  • Employees must ensure their work attire suitably fits and is appropriately tailored; and
  • Employees must ensure they do not wear any clothing that is inappropriate (refer to clause 3.4 as guidance) or may otherwise reasonably offend others.

Uniform

[NOTE TO EMPLOYERS: The minimum terms upon which uniforms may be supplied may be subject to the terms of applicable awards or enterprise agreements. Accordingly, please check the terms of applicable awards or enterprise agreements relating to provision of uniforms before finalising this section.]

[Use this section if the company has a uniform]
[Use this paragraph if uniforms are compulsory for all employees] All employees will be supplied with a company uniform. They are required to wear it while they are on duty.
[Use this paragraph if uniforms are compulsory for some employees] All employees who employed as [insert position(s)] will be supplied with a company uniform. All employees who are supplied with a company uniform are required to wear it while they are on duty.
Employees will be provided with the following items of uniform: [amend list as you consider appropriate]

  • Shirt/blouse;
  • Pants/skirt;
  • Jacket/jumper;
  • Tie;
  • Cap/hat;
  • Shoes

All employees are required to adhere to the following requirements in relation to their use and possession of their supplied uniform:

  • All uniforms are the property of [the Company]. All employees must take reasonable care of their supplied uniform whilst being used and in the possession or control of the employee including in preventing their uniforms being damaged, lost or stolen. Employees may be held responsible for paying to replace all uniforms that are lost, damaged or stolen due to their failure to exercise reasonable care.
  • Employees must ensure their uniform is clean, washed, ironed, neat and tidy.
  • Employees must only wear the current uniform and not an outdated uniform; and
  • Employees must wear the entire designated uniform. Employees are not permitted to substitute uniform items with non-uniform items.
  • Employees will not be responsible for ordinary wear and tear of their uniform. Any employee who requires a replacement uniform due to ordinary wear and tear or
  • other circumstances beyond their control should lodge their request for a replacement uniform with [insert suitable person].

Subject to clause 4.5, any employee who fails to return any uniform item in reasonable condition may be required to pay the cost of its replacement.

Name badges

[Use this section if the employees are required to wear name badges]
All employees will be provided with a name badge. Employees are required to wear the name badge at all times while they are performing duties.

Badges are to be worn on the top left or top right hand side of the employee’s shirt. Employees must ensure that their name badge is always visible. Badges must not be covered or obscured with items of clothing, stickers or other objects.

All badges are the property of [the Company]. All employees are responsible for ensuring that they take reasonable care to prevent their badges being damaged, lost or stolen whilst being used by the Employees or in their possession or control. Employees may be required by [the Company] to pay to replace any badge that is lost, damaged or stolen due to their failure to exercise reasonable care.

Employees will not be responsible for ordinary wear and tear of their badge. Any employee who requires a replacement badge due to ordinary wear and tear or other circumstances beyond their control should lodge their request for a replacement badge with [insert suitable person].

Taking into account ordinary wear and tear and any other circumstances referred to in clause 5.5 above, any employee who fails to return their badge in reasonable condition may be required to pay the cost of its replacement.

Jewellery

  • Employees are permitted to wear jewellery, provided that they adhere to the following requirements:
  • Employees must not wear any jewellery that is considered by [the Company] to:
    be offensive, controversial or otherwise inappropriate (including being extravagant or extreme in design, pattern or colour),
  • contain a logo or slogan;
  • Employees must not wear excessive jewellery; and
  • Employees must not wear any dangerous jewellery or jewellery which when worn is considered by [the Company] to pose a risk to the safety of anyone.

Hair

Employees must ensure that their hair is clean, neat and tidy.
Employees must not wear their hair in a way that hinders their vision or performance.

Tattoos

Employees must not have, or must cover up, any tattoos that are considered by [the Company] to be offensive, controversial or otherwise inappropriate.

Personal cleanliness and presentation

Employees hands and fingernails are to be kept neat clean and well groomed.

Employees may wear make-up, but must avoid excessive make up or make up with strong smell or considered by [the Company] to be inappropriate.

Employees may wear modest nail polish. Employees must not wear any nail polish that is considered by [the Company] to:

  • be offensive, controversial or otherwise inappropriate (including being extravagant or extreme in design, pattern or colour);
  • contains a logo or slogan.

Employees are responsible for maintaining adequate personal hygiene. Employees should take precautions to avoid offensive or unpleasant breaths or body odours.
Some employees may be allergic or intolerant to the chemicals in perfumes and deodorants. Employees should apply these substances with appropriate restraint.

Free Employee Dress Code/Policy

Download this free Dress Code/Policy and edit it to suit your requirements to ensure your business has a proper dress policy in place and all employees are aligned.

By downloading this template, you agree to use it at your own risk and under your own legal advice. Nothing on this site should be considered legal advice.